A note to our Deluxe partners about the coronavirus (COVID-19).

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employee care

WORKFORCE CHANGES

Changing environments while maintaining productivity

employee care

Prepare your business for the new normal

At Deluxe, we can help make the transition to the new normal seamless by providing you with solutions for payroll, taxes, staffing up/down and quickly adapting to any possible short-term regulations or changes to federal and state laws. We’ve got the expertise to help you take care of your employees quickly and efficiently.

SERVICES SUITE

We Can Help

payroll

Payroll and Human Capital Management Solutions

In these uncertain times, you may find yourself facing unique employee challenges – - staying compliant with payroll changing regulations, looking for new ways to track, schedule and pay remote employees or ramp up or down quickly based on volume.

esignature

eSignature

Get legally binding documents signed even while practicing social distancing. Signing and sending documents has never been easier.  Deluxe eSignature provides a legally binding solution for signing documents online.  Makes important business transactions such as contracting, invoicing, and hiring entirely digital.

online fax

Online Fax

Get access to your faxes even when offices are closed, and you may no longer have access to a physical fax machine. Our Online Fax services lets you securely send and receive faxes, anywhere, on any device.  With cover pages, email confirmations and easy online management, you get all of the functionality of fax machine, but it's all online.

paycheck protection program (ppp)

SBA's Paycheck Protection Program

If you do not qualify for the SBAs Paycheck Protection Program with your existing lender, based on their specific requirements, additional Paycheck Protection Program lending options exist. Fundbox, a Deluxe partner, can help you with the application process.

workplace safety

Workplace Safety Products

Protecting your employees and customers is Job One as we begin recovery. That means there are new safety and health protocols to follow and put in place. Whether you need floor stickers to mark of social distance standards or masks and sanitizers to help stop spread, Deluxe has the personal safety equipment to get you where you want to be. We have sneeze guards, gloves, hand soap, posters and much more as we work to get you back to work, or prepare you for a new normal. If you’re looking for a safer, healthier recovery, we’ve got you covered.

Employee with customer

Put your people first

The first half of the year brought a series of challenges to your business and the people who work there. Your employees were there with you through it all. Now, you must make sure you put the human in human resources with solutions that make work as safe and accessible as possible, while ramping back up productivity. How do you do that? We have answers below.

FREQUENTLY ASKED QUESTIONS

Taking Care of Your Employees

My employees are working remotely, now what?

Give us your files and we’ll do the heavy lifting of getting you set up.  Take two months of free payroll services. Add automated hiring and onboarding to your payroll package, and accelerate your hiring process by automating the posting, applicant process, provide virtual interviews, and automate all new hire paperwork so that you can get employees onboard quickly as the market comes back.

Adding time and attendance – allows you to automate employee time clocks onto mobile devices, so that people can clock in when remote or on-the-go and also reduces the spread of germs with touching shared devices. It also allows you to change schedules in an instant, with triggered texts to your staff – if your employees fall ill or you need to further reduce your workforce.

Are there better ways to manage payroll?

We are offering Five free eChecks for any small business, so you can pay your employees or reimburse them using a virtual check that delivers instantly, without the need to touch paper or use USPS services. 

My employee needs are changing rapidly, how can I automate paperwork?

Complete important paperwork, new agreements, or other documents virtually and remotely, eSignature save you time and gives you the ability to share and sign documents without use of a mailing service. Keep your employees safe by sending and receiving documents virtually with Online Fax, eliminating the need to go into an office to use the fax machine. 

How do I apply for the SBA’s Paycheck Protection Program?

The Paycheck Protection Program is an SBA loan that helps businesses keep their workforce employed during the Coronavirus (COVID-19) crisis.  You can apply through your existing qualified SBA lender, any SBA 7(a) lender or through any federally insured depository institution, federally insured credit union, and Farm Credit System institution that is participating.  Consult with your FI to see if they are participating in the program and to find out what their specific requirements are. Due to high demand lenders may have specific requirements.  Other regulated lenders will be available to make these loans as soon as they are approved and enrolled in the program.     

For more info on SBA Coronovirus Relief Options visit https://www.sba.gov/funding-programs/loans/coronavirus-relief-options

Operating Your Business

How can I create more touchless employee experiences?

These days it’s easier than ever to conduct 1-to-1 business without 1-to-1 contact. At Deluxe, we offer digital payroll and employee education solutions, while providing HR Support Center access that includes online handbooks and policies. No need to print or pass. Just read it all online. Our online payroll solutions include direct deposit, which cuts out the need to cut a check.

Plus, we offer hard-to-find safety-related items such as sneeze guards, sanitizer, thermometers, face masks, gloves, booties and antiseptic wipes. Hurry, these kinds of wellness essentials go fast and may not always be in stock.

Can more nimble scheduling tools and practices help manage continuity in a time of change?

You built your business on standards and protocols. It became an ingrained part of your culture as the business grew. Now you’re being asked to review everything. Maybe a 9-to-5 schedule doesn’t work anymore? Maybe some employees need to work nights to account for childcare? We can help you explore ways to accommodate any situation with sophisticated scheduling tools that manage staff hours in the instances of employee sickness and rolling lockdowns. 

Should I conduct the hiring process remotely?

Even before COVID-19, hiring was becoming a more remote experience. Now, as we all step up our technology enhancements to take the process further, please consider our Cloud services where you can find products such as eSignatures, Online Fax, Virtual Meeting/Conferencing, Digital Document Transfer. These are all ways to limit human interaction at a time when it’s a best practice. We can seamlessly and “touchlessly” take a new hire from the application process, to the interview, to onboarding.

And if you had to let people go during the down period, we offer great gifts, and promotional items and apparel to warmly welcome them back. You could even have them shipped to their home.

How can I precisely track payroll for PPP loan forgiveness, plus stay compliant with employees who get the WOTC tax credit?

The federal government might have helped you during a time of crisis. While you appreciate their support, it does come with a lot of red-tape and payroll compliance obligations. Our Payments and Payroll teams can provide detailed payroll administration, reporting, and compliance and risk management tracking solutions to help sort it all out. And if you hired people who qualify for the WOTC credit, our payroll processes will help keep track of their hours and compliance with that program.

Should I outsource HR for compliance consultation and tools?

Not only are there more comings and goings from a staffing perspective there is also a lot of paperwork to process, and a lot of compliance to adhere to. Your HR time might not be able to handle the volume. Our Payroll Solutions offer HR On-Demand services, plus “Ask the pro” guidance to help alleviate some of those stresses. You’re not in this alone.

 

Taking Care of employees

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